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Accounting… not something that gets most of our juices flowing LOL, but it is a very necessary topic to cover since we all run our own businesses. We hope to have a future episode on this topic again (or very similar) but with non-US based hosts so we can discuss options for our non-US listeners.

Our own Shannon Shaffer has gathered a ton of useful resources for your accounting pleasure 😛

Hosts Present:

Awesome Resources:

Determining Your Entity Type

When beginning a business, you must decide what form of business entity to establish. Your form of business determines which income tax return form you have to file. The most common forms of business are the sole proprietorship, partnership, corporation, and S corporation. A Limited Liability Company (LLC) is a business structure allowed by state statute. Legal and tax considerations enter into selecting a business structure.

Government Resources (USA only)

Other Resources

Obtaining an EIN

Employer Identification Numbers are issued for the purpose of tax administration.

Accounting Software

Choosing your accounting software can be overwhelming, here are some of our favorites. Keep in mind that not all of these systems are full accounting systems, but provide the base accounting you need for a CPA.

Wave Accounting

Wave accounting is free accounting software that is an good choice for beginners. There are fees for upgraded offerings. Wave features true double entry accounting, invoicing, payments, payroll and more. Pay only for the upgraded features when you need them.

  • Easy, real accounting
  • Run multiple businesses in one account
  • Seamless integration with payroll
  • Bill and invoice reminders
  • Connect Wave with PayPal
  • Customized, professional invoices
  • Easy bank reconciliation
  • Unlimited expense tracking


Freshbooks is a clean, easy to use system, perfect for small business or sole proprietorship. Freshbooks starts at $15 a month for an entry level plan. Freshbooks definitely is designed with the non-accounting professional in mind. Freshbooks also integrates easily with many common apps and SaaS offerings.

Some features include:

  • Online invoicing.
  • Time tracking.
  • Electronic payments.
  • Timesheet management.
  • Late payment reminders.
  • Expense tracking.
  • Accounting reports & taxes.
  • Automatic expense import.

17 Hats

17hats goes beyond just an accounting system. It is a system that helps to automate your business processes. It is designed to allow you to invoice, send quotes, and manage leads. This is a better option as your company grows. 17hats starts at $25 a month and allows you to manage your entire business in one spot.

Some features include:

  • Client Profile Management
  • Invoice Management
  • Scheduling
  • Credit Card Payments
  • Templates
  • Online Contract Signing
  • Billing
  • Lead Generation


Dubsado is a newer player in the accounting world. They call themselves a “Client Management System for Creative Entrepreneurs” . This system allows you to send contracts, invoices, questionnaires and manage all things business in one system.

  • E-Signatures
  • Automation
  • Accept Credit Cards
  • Client Portals
  • Send Questionnaires
  • Calendar Sync
  • Lead Tracking


Quickbooks is the grandaddy of all accounting systems. Setup may be a little more difficult. Quickbooks also does not include some of the business management systems that you may find in other programs. Quickbooks is a great option if you will be doing all of your accounting. It truly is a full service accounting suite.

Ultimately, you want to hire a professional to review your particular situation and rules in your area. Here are some tips for choosing a Tax Prep professional.

Other Misc. Resources:


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